Unlocking Peak Performance: Insights from Kotler’s Masterpiece

After diving deep into Steven Kotler’s “The Art of Impossible,” I’m struck by how he demystifies peak performance. Far from being the domain of genetic outliers or purely gifted individuals, Kotler shows that extraordinary achievement follows a learnable formula – one grounded in neuroscience and psychology rather than mystique or talent alone.

What fascinates me most is Kotler’s concept of the “infinite game” of peak performance. Rather than focusing on winning or reaching a final destination, the goal is simply to keep playing, to stay engaged in consistent growth and improvement. This reframes the pursuit of seemingly impossible goals from a sprint into a marathon – or perhaps more accurately, an endless series of small steps forward.

The book’s insights about flow states are particularly compelling. We often think of those moments of total absorption and peak performance as happy accidents, but Kotler reveals them to be engineerable experiences. By understanding flow triggers – clear goals, immediate feedback, and the right balance of challenge and skill – we can actually design our lives to produce more of these optimal states. The potential impact is staggering: up to 500% increases in productivity and 230% in learning during flow states.

But what really sets this book apart is its holistic approach. Kotler doesn’t just focus on flow – he builds a comprehensive framework around four key elements: motivation, learning, creativity, and flow. Each builds upon the other. Motivation gets you started, learning keeps you in the game, creativity helps you navigate, and flow accelerates your progress beyond normal bounds.

I’m particularly struck by his insights about frustration and creativity. Rather than seeing frustration as a sign something’s wrong, Kotler positions it as a necessary part of the process. That “constant, itchy dissatisfaction” he describes isn’t just normal – it’s actually vital for long-term creative achievement. This reframes those difficult moments from obstacles into essential components of the journey.

The book also challenges conventional wisdom about motivation. Instead of relying on willpower or external rewards, Kotler advocates for aligning our intrinsic drivers – curiosity, passion, purpose, autonomy, and mastery. When these align into what he calls a “Massively Transformative Purpose,” we tap into sustainable motivation that can fuel years of dedicated effort.

Perhaps most provocatively, Kotler suggests that not pursuing challenging goals might actually be harmful to our well-being. He presents evidence linking disconnection from meaningful work to depression, suggesting that pushing our boundaries isn’t just about achievement – it’s about maintaining psychological health.

However, it’s worth noting that implementing these insights requires significant control over one’s schedule. As one reviewer pointed out, carving out four hours of focused creative time daily might seem impossible for those juggling demanding jobs or family responsibilities. This highlights an important consideration: while the principles may be universal, their application needs to be adapted to individual circumstances.

The book’s central message resonates deeply: extraordinary achievement isn’t about dramatic breakthroughs but rather consistent application of fundamental principles. It’s about understanding our biology and psychology and working with them rather than against them. It’s about turning what seems impossible into a series of progressively challenging but achievable steps – much like Laird Hamilton approaching fifty-foot waves one small increment at a time.

What makes “The Art of Impossible” particularly valuable is how it combines scientific rigor with practical application. It’s not just theoretical – it’s a detailed roadmap for anyone serious about pushing their boundaries and achieving what might seem impossible. While the path it describes isn’t easy, there’s something deeply encouraging about having it laid out in such clear, actionable terms.

In an era where we’re often looking for quick fixes and shortcuts to success, Kotler’s message is both challenging and refreshing: there are no shortcuts to extraordinary achievement, but there is a formula. And while that formula requires dedication and consistent effort, it’s available to anyone willing to commit to the journey.

Timeless Management Insights from Andy Grove’s High Output Management

Andy Grove’s “High Output Management” might be over 40 years old, but its insights remain remarkably relevant in today’s business world. As Intel’s CEO during its most transformative years, Grove distilled his management philosophy into principles that continue to influence Silicon Valley’s most prominent leaders, from Mark Zuckerberg to Ben Horowitz.

Why This Book Matters

What makes this book exceptional is its systematic approach to management. Grove treats management as a teachable discipline rather than an innate talent. He argues that like any other skill, management can be learned, practiced, and improved upon. This perspective alone makes the book invaluable for both new and experienced managers.

The Core Philosophy

Grove’s fundamental equation is brilliantly simple:
A manager’s output = The output of their organization + The output of neighboring organizations under their influence

This formula shifts the focus from individual productivity to organizational impact. It’s not about how much work you personally complete, but how effectively you amplify the output of others.

Key Principles for High Output Management

1. Process-Oriented Thinking

Grove argues that everything in business is a process that can be measured and improved. Whether you’re manufacturing chips or managing a software team, understanding the inputs, outputs, and limiting factors allows you to optimize performance.

2. Leverage Activities

Not all managerial activities are created equal. The highest-leverage activities are:

  • Training team members
  • Motivating people
  • Setting expectations and cultural values
  • Making timely decisions

3. Meetings as a Medium of Work

Rather than viewing meetings as necessary evils, Grove presents them as essential management tools:

  • One-on-ones for individual development and information exchange
  • Staff meetings for team decisions
  • Operational reviews for information sharing
  • Mission-oriented meetings for specific decisions

4. Task-Relevant Maturity

One of Grove’s most insightful contributions is the concept of Task-Relevant Maturity (TRM). Your management style should adapt based on your team member’s experience with specific tasks:

  • Low TRM: Provide structured, detailed guidance
  • Medium TRM: Engage in two-way communication
  • High TRM: Step back and focus on setting objectives

5. Performance Reviews and Development

Grove emphasizes that performance reviews should focus on improving future performance rather than just evaluating past work. He advocates for:

  • Written reviews before face-to-face discussions
  • Focusing on 3-4 key messages rather than overwhelming with feedback
  • Investing more time in developing star performers than fixing poor performers

6. Training as a Manager’s Primary Responsibility

Perhaps most importantly, Grove insists that training is the highest-leverage activity a manager can perform. It’s not something to be delegated to HR or external consultants – it’s the manager’s fundamental responsibility.

Modern Relevance

While some examples in the book may feel dated (particularly those focused on manufacturing), the principles remain remarkably applicable. In fact, many modern management practices in Silicon Valley can be traced back to Grove’s teachings. Whether you’re managing a software development team, a marketing department, or a startup, the fundamental challenges of coordination, motivation, and performance optimization remain the same.

Key Takeaway

The most powerful message from “High Output Management” is that management is a skill that can be learned and systematically improved. It’s not about charisma or innate leadership ability – it’s about understanding fundamental principles and applying them consistently.

For anyone in a leadership position or aspiring to be in one, this book provides a comprehensive framework for thinking about management and organizational performance. It’s no wonder that decades after its publication, it remains required reading for managers at many leading technology companies.

Whether you’re a new manager looking for guidance or an experienced leader seeking to refine your skills, Grove’s insights offer a powerful toolkit for improving your effectiveness and your organization’s output.


What management principles from Grove’s book have you found most useful in your work? I’d be curious to hear your experiences in the comments below.

Unlocking Success with the 80/20 Principle

Book reflections: The 80/20 Principle by Richard Koch

The Secret of Achieving More With Less.

Chapters of the book

  1. Part One: Overture
    • Welcome to the 80/20 Principle
    • How to Think 80/20
  2. Part Two: Corporate Success Needn’t Be a Mystery
    • The Underground Cult
    • Why Your Strategy Is Wrong
    • Simple Is Beautiful
    • Hooking the Right Customers
    • The Top 10 Business Uses of the 80/20 Principle
    • The Vital Few Give Success to You
  3. Part Three: Work Less, Earn and Enjoy More
    • Being Free
    • Time Revolution
    • You Can Always Get What You Want
    • With a Little Help From Our Friends
    • Intelligent and Lazy
    • Money, Money, Money
    • The Seven Habits of Happiness
    • Your Hidden Friend
  4. Part Four: The 80/20 Future
    • Success Through 80/20 Networks
    • When 80/20 Becomes 90/10
    • Your Place in the 80/20 Future
  5. Part Five: The Principle Revisited
    • The Two Dimensions of the Principle

The 80/20 Principle: A Guide to Working Smarter, Not Harder

Note this is not a comprehensive summary of the book but provides some highlights which should give you a taste of the material covered in this book. If the the content in this post peaks your interest I recommend purchasing and reading the book. I thoroughly enjoyed reading this book. I’m sure I will revisit the book again in the future to remind myself of some of the key takeaways.

The 80/20 principle, also known as the Pareto principle, is a powerful concept that can transform how we approach work, relationships, and life in general. At its core, it states that roughly 80% of results come from 20% of causes. This seemingly simple observation has profound implications for how we can optimize our lives and work.

Understanding 80/20 Thinking

The power of 80/20 thinking lies in its ability to help us identify what truly matters. Unlike conventional thinking, which tends to be rushed and linear, 80/20 thinking is:

  • Reflective: It encourages us to step back, think quietly, and mine for precious insights before taking action
  • Unconventional: It challenges conventional wisdom and finds opportunities where others see none
  • Strategic: It focuses on the few objectives that give us comparative advantage
  • Nonlinear: It recognizes that not all inputs and efforts yield proportional results

Applying the Principle to Different Areas of Life

Career and Work

Most value in any organization comes from a small percentage of professionals. The key to earning more while working less is identifying where 20% of effort yields 80% of returns. This means:

  • Focusing on high-value activities that align with your strengths
  • Eliminating or reducing low-value tasks
  • Understanding that the best performers are often underpaid relative to their true value

Time Management

The principle reveals that 80% of our achievements come from 20% of our time. To maximize productivity:

  1. Identify your highest-value activities
  2. Double down on the top 20% of activities that produce the most results
  3. Eliminate or delegate low-value tasks
  4. Control your time rather than letting others control it

Relationships

Quality matters more than quantity in relationships. The principle suggests:

  • Focusing on nurturing key alliances rather than maintaining many superficial connections
  • Recognizing that a few strong relationships will drive most of your success
  • Building mutual connections between your key allies

Business and Strategy

In business, the principle reveals several crucial insights:

  • A small percentage of customers typically generate most of your profit
  • Focus on providing exceptional service to your top 20% of customers
  • Simplify your product line to focus on the most profitable items
  • Make decisions with 80% of the information rather than waiting for perfect knowledge

Project Management

Successful project management through the 80/20 lens means:

  • Focusing team members on the few things that truly matter
  • Spending more time planning at the start of a project
  • Regularly re-evaluating priorities based on new information
  • Limiting critical issues to no more than seven at a time

Negotiation

The principle applies to negotiations in fascinating ways:

  • Only 20% of negotiation points typically comprise 80% of the value
  • Most significant concessions occur in the final 20% of the negotiation time
  • Build a list of less important points to use as bargaining chips

The Path to Greater Happiness

The 80/20 principle extends beyond productivity to personal fulfillment. It teaches us that:

  • 80% of our happiness comes from 20% of our activities
  • We should consciously pursue what makes us happy rather than indirect goals
  • Success comes from finding the right things to achieve, not just working harder
  • Most failures come from races others enter us into, while successes come from races we choose

Practical Implementation

To start applying the 80/20 principle in your life:

  1. Identify your highest-value activities and relationships
  2. Eliminate or reduce low-value commitments
  3. Focus on what you do exceptionally well
  4. Make decisions with incomplete information using the “Bezos Rule” (70% information is usually enough to take action)
  5. Invest in relationships and activities that consistently produce results

Remember, the goal isn’t to achieve perfect 80/20 ratios but to recognize and act on the principle that a few things are always much more important than most things. By focusing our energy on these vital few areas, we can dramatically improve our results while reducing unnecessary effort.

The beauty of the 80/20 principle lies in its universal applicability and its promise of greater results through focused effort. Whether in business, relationships, or personal development, it provides a framework for achieving more by doing less – but doing the right things.

Howard Schultz’s Business Leadership Masterclass: Key Insights for Entrepreneurs

Howard Schultz, the legendary former CEO of Starbucks, offers profound insights into business leadership and entrepreneurship in his masterclass. Here are the essential lessons he shares for aspiring business leaders:

Jump In, But Be Prepared
Schultz believes we live in an unprecedented time of opportunity for entrepreneurs, with easily available technology, accessible capital, and global markets. However, he emphasizes that success requires both discipline and a clear understanding of what you’re willing to sacrifice. The key is to weigh both the cost of jumping in and the cost of not taking the leap – because as Schultz notes, “regret is expensive.”

Values and Profits Are Not Enemies
One of Schultz’s most compelling insights is that company values and profitability aren’t opposing forces – they’re complementary. He demonstrates this through Starbucks’ early decision to offer health insurance and stock options to part-time workers, a values-based choice that helped attract and retain loyal employees while differentiating the company in the marketplace.

The Power of Curiosity and Continuous Learning
At 65, Schultz emphasizes the importance of remaining curious and constantly seeking new knowledge. He advocates for putting yourself in uncomfortable positions to learn, embracing failure as a teacher, and seeking mentorship opportunities – both as a mentee and mentor.

Disrupt, Don’t Pioneer
Interestingly, Schultz advises against being a pioneer in entirely new markets. Instead, he recommends disrupting existing categories with innovative approaches. He cites Allbirds as an example, which successfully entered the crowded shoe market through unique materials, competitive pricing, and strong emotional connection with customers.

Focus and Financial Discipline
Schultz stresses the importance of maintaining clear focus on 3-5 key objectives rather than chasing too many goals. He provides specific metrics for retail success, such as aiming for a 2:1 sales-to-investment ratio and a 20% operating margin.

Culture as Foundation
Perhaps most importantly, Schultz emphasizes the critical importance of company culture. He compares building business culture to raising children – it requires early imprinting of core values and direction. The culture should reflect the company’s mission and values, and leaders must move swiftly to address any inconsistencies.

Leadership in Crisis
Schultz offers valuable insights about leadership during difficult times. He emphasizes the importance of transparency with employees during crises, making tough decisions quickly when necessary, and maintaining company values even when under pressure to prioritize the bottom line.

The blog post wouldn’t be complete without mentioning Schultz’s famous attention to detail – even including his personal method for preparing the perfect French press coffee, symbolizing how leadership excellence often comes down to caring about the smallest details while never losing sight of the bigger picture.

For aspiring entrepreneurs and business leaders, Schultz’s masterclass serves as a reminder that success in business isn’t just about profit margins and market share – it’s about building something meaningful and enduring through strong values, constant innovation, and genuine leadership.

His final message is particularly encouraging: while there is no straight line to success, many of the challenges you’ll face can be solved through intuition and life experience rather than textbook knowledge. It’s a reminder that leadership is as much about personal growth and wisdom as it is about business acumen.

Embracing Simplicity: The Power of Checklists in Complex Fields

Book Title: Analysis and Summary of “The Checklist Manifesto” by Dr. Atul Gawande

In “The Checklist Manifesto,” Dr. Atul Gawande explores the profound impact of simple checklists in complex and high-stakes industries like medicine, aviation, and construction. Drawing from his experiences as a surgeon and extensive research, Gawande illustrates how meticulously crafted checklists can reduce human error, enhance communication, and save lives.

Key Highlights:

  1. Captivating Anecdotes:
    • The book opens with gripping stories, such as the emergency landing of US Airways Flight 1549 on the Hudson River. This success was partly attributed to the pilots’ use of checklists, underscoring their vital role in crisis situations.
  2. Universality and Effectiveness:
    • Gawande intertwines narratives from various fields to show the universal effectiveness of checklists. Through vivid storytelling and detailed analysis, he demonstrates how even highly skilled professionals benefit from structured checklists.
  3. Compelling Evidence:
    • The argument for checklists is supported by studies showing significant reductions in surgical complication rates post-checklist implementation. Gawande also addresses the skepticism and resistance from experts who view checklists as a threat to their autonomy.
  4. Psychology and Philosophy:
    • Gawande delves into the psychology behind the success of checklists, highlighting their ability to externalize cognitive processes, standardize procedures, and promote teamwork. He touches on the philosophical implications of human fallibility and the pursuit of perfection.

Conclusion: “The Checklist Manifesto” is a thought-provoking work that challenges conventional wisdom and advocates for the widespread adoption of checklists across various domains. Gawande’s engaging writing and thorough research leave readers with a deep appreciation for the transformative potential of the humble checklist.

By adopting the principles outlined in “The Checklist Manifesto,” professionals in any field can enhance their performance, ensure safety, and achieve better outcomes through the disciplined use of checklists. This book is a must-read for anyone looking to improve their workflow and reduce errors in complex environments.

Notes from Prediction Machines book by Ajay Agrawal & team.

Even though this book was published in 2018, recommend buying & reading this book. I both listened to the audio book of ‘Prediction Machines’ from Audible and also read the physical copy purchased from Amazon. I still refer to my notes from the book from time to time. Overall it is a great book to ground your thinking in machine learning and how it may impact your strategy and/or company. Sharing the notes below that I’ve kept in my Evernote. Let me know your thoughts or any other books you recommend on this topic.

Chapters

  1. Introduction: Machine Intelligence
  2. Cheap Changes Everything
  3. Prediction Machine Magic
  4. Why It’s Called Intelligence
  5. Data Is the New Oil
  6. The New Division of Labor
  7. Unpacking Decisions
  8. The Value of Judgement
  9. Predicting Judgement
  10. Taming Complexity
  11. Fully Automated Decision Making
  12. Deconstructing Work Flows
  13. Decomposing Decisions 
  14. Job Redesign
  15. AI in the C-Suite
  16. When AI Transforms Your Business
  17. Your Learning Strategy
  18. Managing AI Risk
  19. Beyond Business

Introduction: Machine Intelligence

  • The current wave of advances in artificial intelligence doesn’t actually bring us intelligence but instead a critical component of intelligence: prediction. 
  • Prediction is a central input into decision-making. Economics has a well-developed framework for understanding decision-making. The new and poorly understood implications of advances in prediction technology can be combined with the old and well-understood logic of decision theory from economics to deliver a series of insights to help navigate your organization’s approach to AI.
  • There is often no single right answer to the question of which is the best AI strategy or the best set of AI tools, because AIs involve tradeoffs: more speed, less accuracy, more autonomy, less control, more data, less privacy. We provide you with a method for identifying the trade-offs associated with each AI-related decision so that you can evaluate both sides of every trade in light of your organization’s mission and objectives and then make the decision that is best for you.

Cheap Changes Everything

  • Economics offers clear insights regarding the business implications of cheaper prediction. Prediction machines will be used for traditional prediction tasks (inventory and demand forecasting) and new problems (like navigation and translation). The drop in the cost of prediction will impact the value of other things, increasing the value of complements (data, judgment, and action) and diminishing the values of substitutes (human prediction).
  • Organizations can exploit prediction machines by adopting AI tools to assist with executing their current strategy. When those tools become powerful, they may motivate changing the strategy itself. For instance, if Amazon can predict what shoppers want, then they may move from shop-then-ship model to a ship-then-shop model — bringing goods to homes before they are ordered. Such a shift will transform the organization. 
  • As a result of the new strategies that organizations pursue to take advantage of AI, we will be faced with a new set of trade-offs related to how AI will impact society. Our choices will depend on our needs and preferences, and will almost surely be different across countries and cultures. We structured this book in five sections to reflect each layer of impact from AI, building from the foundations of prediction all the way up to the trade-offs for society: (1) Prediction, (2) Decision making, (3) Tools, (4) Strategy, and (5) Society. 

Prediction Machine Magic

  • Prediction is the process of filling in missing information. Prediction takes information you have, often called “data,” and uses it to generate information you don’t have. In addition to generating information about the future, prediction can generate information about the present and the past. This happens when prediction classifies credit card transactions as fraudulent, a tumor in an image as malignant, or whether a person holding an iPhone as the owner. 
  • The impact of small improvements in prediction accuracy can be deceptive. For example, an improvement from 85 percent to 90 percent accuracy seems more than twice as large a from 98 percent to 99.9 percent (an increase of 5 percentage points compared to 2). However, the former improvement means that mistakes fall by one-third, whereas the latter means mistakes fall by a factor of twenty. In some settings, mistakes falling by a factor of twenty is transformational. 
  • The seemingly mundane process of filling in missing information can make prediction machines seem magical. This has already happened as machines see (object recognition), navigate (driverless cards), and translate.

Why It’s Called Intelligence

  • Machine learning science had different goals from statistics. Whereas statistics emphasized being correct on average, machine learning did not require that. Instead, the goal was operational effectiveness. Predictions could have biases so long as they were better (something that was possible with powerful computers). This gave scientists a freedom to experiment and drove rapid improvements that take advantage of the rich data and fast computers that appeared over the last decade.
  • Traditional statistics methods require the articulation of hypotheses or at least of human intuition for model specification. Machine learning has less need to specify in advance what goes into the model and can accommodate the equivalent of much more complex models with many more interactions between variables. 
  • Recent advances in machine learning are often referred to as advances in artificial intelligence because: (1) systems predicated on this technique learn and improve over time; (2) these systems produce significantly more-accurate predictions than other approaches under certain conditions, and some experts argue that prediction is central to intelligence; and (3) the enhanced prediction accuracy of these systems enable them to perform tasks, such as translation and navigation, that were previously considered the exclusive domain of human intelligence. We remain agnostic on the link between prediction and intelligence. None of our conclusions rely on taking a position on whether advances in prediction represent advances in intelligence. We focus on the consequences of a drop in the cost of prediction, not a drop in the cost of intelligence.

Data is the New Oil

  • Prediction machines utilize three types of data: (1) training data for training the AI, (2) input data for predicting, and (3) feedback data for improving the prediction machine. 
  • Data collection is costly; it’s an investment. The cost of data collections depends on how much data you need and how intrusive the collection process is. It is critical to balance the cost of data acquisition with the benefit of enhanced prediction accuracy. Determining the best approach requires estimating the ROI of each type of data: how much will it cost to acquire, and how valuable will the associated increase in predication accuracy be?
  • Statistical and economic reasons shape whether having more data generates more value. From a statistical perspective, data has diminishing returns. Each additional unit of data improves your prediction less than the prior data; the tenth observation improves prediction by more than one thousandth. In terms of economics, the relationship is ambiguous. Adding more data to a large existing stock of data may be greater than adding it to a small stock — for example, if the additional data allows the performance of the prediction to cross a threshold form unusable to usable, or from below a regulatory performance threshold to above, or from worse than a competitor to better. Thus, organizations need to understand the relationship between adding more data, enhancing prediction accuracy, and increasing value creation. 

The New Division of Labor

  • Humans, including professional experts, make poor predictions under certain conditions. Humans often overweight salient information and do not account for statistical properties. Many scientific studies document these shortcomings across a wide variety of professions. The phenomenon was illustrated in the feature film Moneyball.
  • Machines and humans have distinct strengths and weaknesses in the context of prediction. As prediction machine improve, business must adjust their devision of labor between humans and machines in response. Prediction machines are better than humans at factoring in complex interactions among different indicators, especially in settings with rich data. As the number of dimensions for such interactions grow, the ability of humans to form accurate predictions diminishes, especially relative to machines. However, humans are often better than machines when understanding the data generation process confers a prediction advantage, especially in settings with thin data. We describe a taxonomy of prediction settings (i.e. known knowns, known unknowns, unknown knowns, and unknown unknowns) that is useful for anticipating the appropriate division of labor.
  • Prediction machines scale. The unit cost per prediction falls as the frequency increases. Human prediction does not scale the same way. However, humans have cognitive models of how the world works and thus can make predictions based on small amounts of data. Thus, we anticipate a rise in human prediction by exception whereby machines generate most predictions because thy are predicated on routine, regular data, but when rare events occur the machine recognizes that it is not able to produce a prediction with confidence, and so calls for human assistance. The human provides prediction by exception. 

Unpacking Decisions

  • Prediction machines are so valuable because (1) they can often produce better, faster, and cheaper predictions thanks humans can; (2) prediction is a key ingredient in decision making under uncertainty; and (3) decision making is ubiquitous throughout our economic social lives. However, a prediction is not a decision — it is only a component of a decision. The other components are judgment, action, outcome, and three types of data (input, training, and feedback). 
  • By breaking down a decision into its components we can understand the impact of prediction machines of the value of humans and other assets. The value of substitutes to prediction machines, namely human prediction, will decline. However, the value of complements, such as the human skills associated with data collection, judgement, and actions, will become more valuable. In the case of the London cabbies who each invested three years to learn “The Knowledge” — how to predict the fastest route from one location to another at a particular time of day — none become worse at their job because of prediction machines. Rather, many other drivers became a lot better at choosing the best route by using prediction machines. The cabbies’ prediction skills were no longer a scarce commodity. Drivers who weren’t cabbies had driving skills and human sensors (eyes and ears) that were effectively enhanced by prediction machines, enabling them to compete.
  • Judgment involves determining the relative payoff associated with each possible outcome of a decision, including those associated with “correct” decisions as well as those associated with mistakes. Judgment requires specifying the objective you’re actually pursuing and is necessary step in decision making. As prediction machines make predictions increasingly better, faster, and cheaper, the value of human judgement will increase because we’ll need more of it. We may be more willing to exert effort and apply judgement to decisions where we previously had chose not to decide (by accepting the default).

The Value of Judgement

  • Prediction machines increase the returns to judgement because, by lowering the cost of prediction, they increase the value of understanding the rewards associated with actions. However, judgment is costly. Figuring out the relative payoffs for different actions in different situations takes time, effort, and experimentation. 
  • Many decisions occur under conditions of uncertainty. We decide to bring an umbrella because we think it might rain, but we could be wrong. We decide to authorize a transaction because we think it is legitimate, but we could be wrong. Under conditions of uncertainty, we need to determine the payoff for acting on wrong decisions, not just right ones. So, uncertainty increase the cost of judging the payoffs for a given decision.
  • If there are a manageable number of action-situation combinations associated with a decision, then we can transfer the judgment from ourselves to the prediction machines (this is a “reward function engineering”) so that the machine can make the decision itself once it generates the prediction. This enables automating the decision. Often, however, there are too many action-situation combinations, such that it is too costly to code up in advance all the payoffs associated with each combination, especially the very rare ones. In these cases, it is more efficient for a human to apply judgment after the prediction machine predicts. 

Predicting Judgement

  • Machines may learn to predict human judgement. An example is driving. It is impractical for humans to code their judgement about how to handle every possible situation. However, we train autonomous driving systems by showing them many examples and rewarding them for predicting human judgement: What would a human do in this situation?
  • There are limits to the ability of machines to predict human judgment. The limits relate to lack of data. There is some data that humans have that machines do not, such as individual preferences. Such data  has value, and companies currently pay to access it through discounts on using loyalty cards and free online services like Google and Facebook.
  • Machines are bad at prediction for rare events. Managers make decisions on mergers, innovation, and partnerships without data on similar past events for their firms. Humans use analogies and models to make decisions in such unusual situations. Machines cannot predict judgement when a situation has not occurred in many times in the past.

Taming Complexity

  • Enhanced prediction enables decision makers, whether human or machine, to handle more “ifs” and more “thens”. That leads to better outcomes. For example, in the case of navigation, illustrated in this chapter with the mail robot, prediction machines liberate autonomous vehicles from their previous limitation of operating only in controlled environments. These settings are characterized by their limited number of “ifs” (or states). Prediction machines allow autonomous vehicles to operate in uncontrolled environments, like on a city street, because rather than having to code all the potential “ifs” in advance, the machine can instead learn to predict what a human controller would do in any particular situation. Similarly, the example of airport lounges illustrates how enhanced prediction facilities more “thens” (e.g., “then leave at time X or Y or Z,” depending on the prediction of how long it will take to get to the airport at a particular time on a particular day), rather than always leaving early “just in case” and then spending extra time waiting in the airport lounge.
  • We are so used to satisficing in our businesses and in our social lives that it will take practice to imagine the vast array of transformations possible as a result of prediction machines that can handle more “ifs” and “thens” and, thus, more complex decisions in more complex environments. It’s not intuitive for most people to think of airport lounges as a solution to poor prediction and that they will be less valuable in an era of powerful prediction machines. Another example is the use of biopsies, which largely exist in response to weaknesses in prediction from medical images. As the confidence in prediction machines go up, the impact from medical imaging AIs may be much greater on the jobs associated with conducting biopsies because, like airport lounges, this costly and invasive procedure was invented in response to poor prediction. Airport lounges and biopsies are both risk management solutions. Prediction machines will provide new and better methods for managing risk.

Fully Automated Decision Making

  • The introduction of AI to a task does not necessarily imply full automation of that task. Prediction is only one component. In many cases, humans are still required to apply judgement and take an action. However, sometimes judgement can be hard coded or, if enough examples are available, machines can learn to predict judgment. In addition, machines may perform the action. When machines perform all elements of the task, then the task is fully automated and humans are completely removed from the loop.
  • The tasks most likely to be fully automated first are the ones for which full automation delivers the highest returns. These include tasks where: (1) the other elements are already automated except for prediction (e.g, mining); (2) the returns to speed of action in response to prediction are high (e.g. driverless cars); and (3) the returns to reduced rating for predictions are high (e.g. exploration).
  • An important distinction between autonomous vehicles operating on a city street versus those in a mine site is that the former generates significant externalities while the latter does not. Autonomous vehicles operating on a city street may cause an accident that costs borne by individuals external to the decision maker. In contrast, accidents caused by autonomous vehicles operating on a mine site only incur costs affecting assets or people associated  with the mine. Governments regulate activities that generate externalities. Thus, regulation is a potential barrier to full automation for applications that generate significant externalities. The assignment of liabilities is a common tool used by economists to address this problem by internalizing externalities. We anticipate a significant wave of development concerning the assignment of liability driven by an increasing demand for many new areas of automation.

Deconstructing Work Flows

  • AI tools are point solutions. Each generates a specific prediction, and most are designed to perform a specific task. Many AI startups are predicated on building a single AI tool.
  • Large corporations are comprised of work flows that turn inputs into outputs. Work flows are made up of tasks (e.g. a Goldman Sachs IPO is a workflow comprised of 146 distinct tasks). In a deciding how to implement AI, companies will break their work flows into tasks, estimate the ROI for building or buying an AI to perform each task, rank-order the AIs in terms of ROI, and then start from the top of the list and begin working downward. Sometimes a company can simply drop an AI tool into their workflow and realize an immediate benefit due to increasing the productivity of that task. Often, however, it’s not that easy. Deriving a real benefit from implementing an AI tool requires rethinking, or “reengineering” the entire work flow. As a result, similar to the personal computer revolution, it will take time to see productivity gains from AI in many mainstream businesses.
  • To illustrate the potential effect of an AI on a workflow, we describe a fictitious AI that predicts the ranking of any MBA application. To derive the full benefit from this prediction machine, the school would have to redesign its work flow. It would need to eliminate the task of manually ranking applications and expand the task of marketing the program, as the AI would increase the returns to a greater applicant pool (better predictions about who will succeed and lower cost of evaluating application). The school would modify the task of offering incentives like scholarships and financial aid due to increased certainty about who will succeed. Finally, the school would adjust other elements of the work flow to take advantage of being able to provide instantaneous school admission decisions.

Decomposing Decisions

  • Tasks need to be decomposed in order to see where prediction machines can be inserted. This allows you to estimate the benefit of the enhanced prediction and the cost of generating that prediction. Once you have generated reasonable estimates, rank-order the AIs from highest to lowest ROI by starting at the top and working your way down, implementing AI tools as long as the expected ROI makes sense.
  • The AI canvas is an aid to help with the decomposition process. Fill out the AI canvas for every decision or task. This introduces discipline and structure into the process. It forces you to be clear about all three data types required: training, input, and feedback. It also forces you to articulate precisely what you need to predict, the judgment required to assess the relative value of different actions and outcomes, the action possibilities, and the outcome possibilities.
  • At the center of the AI canvas is prediction. You need to identify the core prediction at the heart of the task, and this can require AI insight. The effort to answer this question often initiates an existential discussion among the leadership team: “What is our real objective, anyhow?” Prediction requires a specificity not often found in mission statements. For a business school, for example, it is easy to stay that they are focussed on recruiting the “best” students, but in order to specify the prediction, we need to specify what “best” means — highest salary offer upon graduation? Most likely to assume a CEO role within five years? Most diverse? Most likely to donate back to the school after graduation? Even seemingly straightforward objectives, like profit maximization, are not as simple as they first appear. Should we predict the action to take that will maximize profit this week, this quarter, this year, or this decade? Companies often find themselves having to go back to basics to realign on their objectives and sharpen their mission statement as a first step in their work on their AI strategy.

Job Redesign

  • A job is a collection of tasks. When breaking down a workflow and employing AI tools, some tasks previously performed by humans may be automated, the ordering and emphasis of remaining tasks may change, and new tasks may be created. Thus, the collection of tasks that make up a job can change.
  • The implementation of AI tools generates four implications for jobs:
    • AI tools may augment jobs, as in the example of spreadsheets and bookkeepers.
    • AI tools may contract jobs, as in fulfillment centers.
    • AI tools may lead to the reconstitution of jobs, with some tasks added and others taken away, as with radiologists.
    • AI tools may shift the emphasis on the specific skills required for a particular job, as with school bus drivers.
  • AI tools may shift the relative returns to certain skills and, thus, change the types of people who are best suited to particular jobs. In the case of bookkeepers, the arrival of the spreadsheet diminished the returns to being able to perform many calculations quickly on a calculator. At the same time, it increased the returns to being good at asking the right questions in order to fully take advantage of the technology’s ability to efficiently run scenario analyses.

AI in the C-Suite

  • C-suite leadership must not fully delegate AI strategy to their IT department because powerful AI tools may go beyond enhancing the productivity of tasks performed in the service of executing against the organization’s strategy and instead lead to changing the strategy itself. AI can lead to strategic change if three factors are present: (1) there is a core trade-off in the business model (e.g. shop-then-ship versus ship-then-shop); (2) the trade-off is influenced by uncertainty (e.g. higher sales from ship-then-shop are outweighed by higher costs from returned items due to uncertainty about what customers will buy); and (3) an AI tool that reduces uncertainty tips the scales of the trade-off so that the optimal strategy changes from one side to the other (e.g. an AI that reduces uncertainty by predicting what a customer will buy tips the scale such that the returns from a ship-then-ship model outweigh those form the traditional model).
  • Another reason C-suite leadership is required for AI strategy is that the implementation of AI in one part of the business may also affect other parts. In the Amazon thought experiment, a side effect of transitioning to a ship-then-shop model was vertical integration into the returned items collection business, perhaps with a fleet of trucks that did weekly pickups throughout the neighborhood. In other words, powerful AI tools may result in significant redesign of work flows and the boundary of the firm.
  • Prediction machines will increase the value of complements, including judgment, actions, and data. The increasing value of judgement may lead to changes in organizational hierarchy — there may be higher returns to putting different roles or different people in positions of power. In addition, prediction machines enable managers to move beyond optimizing individual components to optimizing higher-level goals and thus make decisions closer to the objectives of the organization. Owning the actions affected by prediction can be a source of competitive advantage that allows traditional businesses to capture some of the value from AI. However, in some case, where powerful AI tools provide a significant competitive advantage, new entrants may vertically integrate into owning the action and leverage their AI as a basis for competition. 

When AI Transforms Your Business

  • A key strategic choice is determining where your business ends and another business begins — deciding on the boundary of the firm (e.g. airline partnerships, outsourcing automotive part manufacturing). Uncertainty influences this choice. Because prediction machines reduce uncertainty, they can influence the boundary between your organization and others.
  • By reducing uncertainty, prediction machines increase the ability to write contracts, and thus increase the incentive for companies to contract out both capital equipment and labor that focus on data, prediction, and action. However, prediction machines decrease the incentive for companies to contract out labor that focus on judgment. Judgement quality is hard to specify in a contract and difficult to monitor. If judgment could be well specified, then it could be programmed and we wouldn’t need humans to provide it. Since judgement is likely to be the key role for human labor as AI diffuses, in-house employment will rise and contracting out labor will fall.
  • AI will increase incentives to own data. Still, contracting out for data may be necessary when the predictions that the data provides are not strategically essential to your organization. In such cases, it may be best to purchase predictions directly rather than purchase data and then generate your own predictions. 

Your Learning Strategy

  • Shifting to an AI-first strategy means downgrading the previous top priority. In other words, AI-first is not a buzz word – it represents a real tradeoff. An AI-first strategy places maximizing prediction accuracy as the central goal of the organization, even if that means compromising on other goals such as maximizing revenue, user numbers, or user experience.
  • AI can lead to disruption because incumbent firms often have weaker economic incentives than startups to adopt the technology. AI-enabled products are often inferior at first because it takes time to train a prediction machine to perform as well as a hard-coded device that follows human instructions rather than learning on its own. However, once deployed, an AI can continue to learn and improve, leaving its unintelligent competitors’ products behind. It is tempting for established companies to take a wait-and-see approach, standing on the sidelines and observing the progress in AI applied to their industry. That may work for some companies, but others will find it difficult to catch up once their competitors get ahead in the training and deployment of their AI tools.
  • Another strategic decision concerns timing — when to release AI tools into the wild. AI tools are, initially, trained in house, away from customers. However, they learn faster when they are deployed into commercial use because they are exposed to real operating conditions and often to greater volumes of data. The benefit to deploying earlier is faster learning, and the cost is greater risk (risk to the brand or customer safety by exposing customers to immature AIs that are not properly trained). In some cases, the tradeoff is clear, such as with Google Inbox, where the benefits of faster learning outweigh the cost of poor performance. In other cases, such as autonomous driving, the trade-off is more ambiguous given the size of the prize for being early with a commercial product weighed against the high cost of an error if the product is released before it is ready.

Managing AI Risk

  • AI carries many types of risk. We summarize six of the most salient types here.
    • Prediction from AIs can lead to discrimination. Even if such discrimination is inadvertent, it creates liability.
    • AIs are ineffective when data is sparse. This creates quality risk, particularly of the “unknown known” type, in which a prodiction is provided with confidence, but is false.
    • Incorrect input data can fool prediction machines, leaving their users vulnerable to attack by hackers.
    • Just as in biodiversity, the diversity of prediction machines involves a trade-off between individual and system-level outcomes. Less diversity may benefit individual-level performance, but increase the risk of massive failure.
    • Prediction machines can be interrogated, exposing you to intellectual property theft and to attackers who can identify weaknesses.
    • Feedback can be manipulated so that prediction machines learn destructive behavior.

Beyond Business

  • The rise of AI presents society with many choices. Each represents a tradeoff. At this stage, while the technology is still in its infancy, there are three particularly salient trade-offs at the society level.
  • The first trade-off is productivity versus distribution. Many have suggested that AI will make us poorer or worse off. That’s not true. Economists agree that technological advance makes us better off and enhances productivity. AI will unambiguously enhance productivity. The problem isn’t wealth creation; it’s distribution. AI might exacerbate the income inequality problem for two reasons. First, by taking over certain tasks, AIs might increase competition among humans for the remaining tasks, lowering wages and further reducing the fraction of income earned by labor versus the fraction earned by the owners of capital. Second, prediction machines, like other computer-related technologies, may be skill-biased such that AI tools disproportionately enhance the productivity of highly skilled workers.
  • The second trade-off is innovation versus competition. Like most software-related technologies, AI has scale economies. Furthermore, AI tools are often characterized by some degree of increasing returns: better prediction accuracy leads to more users, more user generate more data, and more data leads to better prediction accuracy. Businesses have greater incentives to build prediction machines if they have more control, but, along with scale economies, this may lead to monopolization. Faster innovation may benefit society from a short-term perspective but may not be optimal from a social or longer-term perspective.
  • The third trade-off is performance versus privacy. AIs perform better with more data. In particular, they are better able to personalize their predictions if they have access to more personal data. The provision of personal data will often come at the expense of reduced privacy. Some jurisdictions, like Europe, have chosen to create an environment that provides their citizens with more privacy. That may benefit their citizens and may even create conditions for a more dynamic market for private information where individuals can more easily decide whether they wish to trade, sell, or donate their private data. On the other hand, that may create frictions in settings where opting in is costly and disadvantages European firms and citizens in markets where AIs with better access to data are more competitive. 
  • For all three trade-offs, jurisdictions will have to weigh both sides of the trade and design policies that are most aligned with their overall strategy and the preferences of their citizenry.